Administrative Services
- Affidavits: APM will research and produce official affidavits for Proof of Notices or Mailings. Also, affidavits are produced for closing agents for a Unit Owner’s payment history.
- Agendas: Produce, write and post Meeting Agendas as required by Chapters 720, 719 and 718.
- Annual Meetings: Annual Meeting Notices and mailings will be coordinated by APM which will include scheduling, Agendas, Notices, Proxies, Voting Certificates and Affidavits of Mailings in compliance with Chapters 720, 719 and 718.
- Annual Reports: Revise and report all changes to the Annual Corporate Reports for the May 1st deadline.
- Applications: Administer, distribute, file, produce applications for alterations, clubhouse reservations, hurricane shutters, improvements, rentals, resales, etc.
- Approvals: Follow Board of Directors and Document procedures in administering and coordinating the approval process for rentals and resales. Prior to the commencement of the approval process all maintenance fees will be verified to see if the Unit Owner is paid in full.
- Budgets & Budget Meetings: Formulate and prepare preliminary and final budgets for the Board of Directors’ review and coordinate the Budget Meeting.
- Certificates of Approval: APM will coordinate and issue Certificates of Approval for the Board to execute when the buyer has been approved and the following conditions have been met: 1. All maintenance fees, late fees and penalties have been paid as of the date of closing; 2. All fines on violations have been paid; 3. All application processing fees have been paid; 4. All legal fees have been paid on any violations, fines or unpaid assessments; 5. Buyer has been approved.
- Consulting on Procedures: As part of the monthly fee, APM will be available to provide guidance to the Board of Directors on procedures, operations and special problems.
- Copies: APM will make copies for the Association of all incoming and outgoing documents on the Association’s behalf in addition to being made for a Master Document Storage system to ensure complete records for the Association.
- Correspondence: APM can produce or coordinate all of the Association’s official correspondence on a per page basis. All incoming mail will be date stamped and all outgoing mail will be filed according to subject matter and also copied into a master correspondence file for safekeeping.
- Mass Mailings: Any mass mailings, notices and newsletters can be produced, coordinated, printed and mailed by APM.
- Notary: APM will provide notary services to its clients at no additional charge.
- Proxies: Produce and provide Limited Proxies for meetings as required by Chapters 720, 719 and 718.
- Rental & Resale Approvals: Track for the official records all rental and resale approvals according to the Board of Directors’ direction in the database.
- Roster of Unit Owners & Tenants: Maintain roster of unit owners, tenants, second addresses and telephone numbers. Our system also tracks previous owners as well.
- State Reports: Receive, process and file all state reports such as Annual Reports, Fee Reports and Department of Revenue questionnaires.
- Storage of Files: Provide storage of Association files.
- Telephone Calls: Receive and handle all Association telephone calls efficiently during normal business hours.
- Updates to Law: APM will provide to its Board member clients all changes and amendments to Chapters 720, 719 and 718 as they become available.
- Voting Certificates: Produce and provide to the Association Unit Owners’ voting certificates for all Members Meetings showing who is the designated voter for that unit.
